Case study
100% subcontractor compliance and zero SafeWork fines for 18 months
200 job sites per year, 80 subcontractors, dozens of certificates to monitor: this general contractor automated its subcontractor compliance chain.
Context
Industry
General contractor (200 sites/year, 80 regular subcontractors)
Volume
500+ compliance documents per month
References
Workers comp certificates, ASIC extracts, public liability, White Cards
Team
2 compliance officers
The problem
WHS legislation requires strict subcontractor certificate monitoring. With 80 vendors and documents expiring every month, manual checks were a ticking time bomb.
- 40 hours per month for 2 people dedicated to compliance monitoring
- Expired workers compensation and public liability certificates slipping through
- Actual compliance rate estimated at 60% -- the rest unchecked
- Criminal liability risk for the director during SafeWork inspections
- Subcontractors sent to job sites with expired documents
The solution
CheckFile.ai continuously monitors each subcontractor's compliance: certificate validity, expiration alerts, automatic enrichment via ABN Lookup and ASIC Connect.
- Automatic tracking of each subcontractor certificate's validity
- Expiration alerts 30, 15, and 7 days before deadline
- Automatic enrichment via ABN Lookup (ABN status) and ASIC Connect (company details)
- Compliance dashboard by job site and by subcontractor
The results
100%
continuous compliance
Up from 60% before CheckFile deployment
0
SafeWork fines in 18 months
Zero violations since deployment
-75%
compliance time
From 40h to 10h per month for the team
15/mo
expired certificates caught
Intercepted before site deployment
“During the last SafeWork inspection, the inspector accessed all our certificates in 2 clicks. He couldn't believe it. Before CheckFile, that same inspection would have taken 3 days to prepare -- and probably cost us a fine.”
WHS Director
General contractor, 200 sites/year, Melbourne