Case study
How a transport company achieved 100% regulatory compliance
A road haulage operator eliminated document non-compliance during regulatory inspections through CheckFile's automated verification.
Context
Industry
Road freight transport
Fleet
180 vehicles, 220 drivers
Countries
France (national + international)
Operations team
12 people
The problem
Managing regulatory documents (licences, CPC certificates, medical exams, MOTs) for 220 drivers and 180 vehicles relied on manual spreadsheets, with regular oversights during inspections.
- Manual tracking of 15 document types per driver and per vehicle
- 3 non-compliance findings on average during each regulatory inspection
- Cumulative fines of EUR 45,000 over the past 12 months
- Risk of operator licence suspension for repeat offences
The solution
CheckFile was configured with transport-specific rules to continuously monitor compliance across the entire fleet and driver base.
- Automatic verification of driving licences, CPC certificates, and medical exams
- Advance alerts at 30, 15 and 7 days before each document expires
- Vehicle MOT and insurance integrated into the same dashboard
- Exportable compliance report for regulatory inspections
The results
100%
Regulatory compliance
Zero non-compliance findings in the last 3 inspections
EUR 0
Fines
No fines since deployment (vs. EUR 45,000/year)
-85%
Admin time
From 20h to 3h per week on document tracking
100%
Up-to-date documents
Real-time document coverage rate
“The last regulatory inspection took 45 minutes instead of half a day. The inspector had never seen such a clean file. CheckFile saved our operator licence.”
Operations Director
Road haulage company (180 vehicles, Île-de-France)