Document Due Diligence Checklist

Comprehensive list of documents to collect and verify during document due diligence, compliant with AML/CFT standards and European regulatory requirements.

17 items•12 required

Corporate Documents

Certificate of incorporation or registrationRequired

Official document confirming the entity's legal existence with registration number.

Reference: AMLD6 Art. 13(1)(b)

Articles of association and amendmentsRequired

Consolidated version of the articles including all amendments since incorporation.

Reference: AMLD6 Art. 13

Board resolutions

Minutes of recent board decisions, particularly those authorising the business relationship.

Reference: Companies Act 2006

Group structure and organisational chartRequired

Complete ownership chart showing the chain of control up to ultimate beneficial owners.

Reference: AMLD6 Art. 30

UBO register declarationRequired

Up-to-date declaration identifying all natural persons holding more than 25% of capital.

Reference: AMLD6 Art. 30-31

Financial Documents

Audited annual reports (last 3 years)Required

Balance sheets, income statements, and notes certified by external auditors.

Reference: EU Audit Directive 2006/43/EC

Bank referencesRequired

Letter from the primary bank confirming the business relationship and account standing.

Reference: JMLSG Guidance

Tax compliance certificateRequired

Certificate from the tax authority confirming no outstanding tax liabilities.

Reference: Public Procurement Regulations

External audit reports

Reports from statutory auditors or external auditors for the last two financial years.

Reference: EU Audit Directive 2006/43/EC

Legal Documents

Litigation historyRequired

Declaration or database search for current and past legal proceedings involving the entity.

Reference: AMLD6 Art. 18(1)

Regulatory sanctions recordRequired

Verification that no administrative or criminal sanctions have been imposed by regulators.

Reference: AMLD6 Art. 18

Licences and operating permitsRequired

Copies of all licences, permits, or authorisations required for the declared business activity.

Reference: Financial Services and Markets Act

Material contracts

Key contracts in force that could impact the entity's financial or legal standing.

Reference: ISA 550

Regulatory Compliance

Internal AML/CFT policyRequired

Document describing internal procedures for anti-money laundering and counter-terrorism financing.

Reference: AMLD6 Art. 8

Compliance officer designationRequired

Proof of appointment of a compliance officer with contact details and reporting line.

Reference: AMLD6 Art. 8(4)

AML training records

Evidence of staff training on AML/CFT procedures, including dates and content of sessions.

Reference: AMLD6 Art. 46

Internal control report

Latest internal control or audit report on the effectiveness of the AML/CFT framework.

Reference: JMLSG Guidance

Automate this checklist

CheckFile automatically verifies every document on the list.