Zero missing documents at hire: a staffing group secures 600 onboardings per month
8 offices, 600 temporary workers per month, Safe Pass certifications to monitor: this recruitment group eliminated compliance risk tied to document verification.
Context
Recruitment and staffing group (8 offices across Ireland)
600 onboardings per month, 3,000+ documents processed
Staffing software, Revenue commencement notifications, employment permits, Safe Pass
5 recruiters + 2 admin staff
The problem
Temporary staffing demands flawless document compliance: valid employment permits for non-EEA nationals, up-to-date Safe Pass cards, Revenue commencement notifications filed. A single missing document exposes the group to significant penalties.
- Employment permits checked manually: risk of date validity errors
- Expired Safe Pass cards and equipment licences sent to job sites
- Revenue commencement notifications sometimes forgotten in the rush to fill assignments
- Criminal liability for employing someone without a valid employment permit: fines up to €250,000
- Increasingly frequent Workplace Relations Commission inspections
The solution
CheckFile.ai automatically verifies each worker's file at onboarding: completeness, permit validity, up-to-date certifications, Revenue notification.
- Automatic completeness check of the hiring file
- Employment permit validity control and expiration alerts
- Tracking of Safe Pass, equipment licences, and site-specific certifications
- Automatic block on assignment if file is incomplete
The results
“A worker with an expired Safe Pass sent to a construction site is a potential accident and criminal liability. CheckFile intercepts 35 such cases every month. I sleep better at night.”
Director of Operations
Staffing group, Ireland (8 offices)