Privacy Policy
Introduction
KYX AI SAS (hereinafter "KYX AI"), publisher of CheckFile AI, is committed to protecting the privacy of its users. This privacy policy describes how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable French data protection laws.
Data Collected
We collect the following data: • Contact data: name, email address, company name, and message submitted through our contact form. • Usage data: anonymized analytics data relating to website navigation (pages visited, session duration, device type).
Purpose of Processing
Your personal data is processed for the following purposes: • Responding to your contact and demonstration requests. • Improving our services and user experience on our website. • Complying with our legal and regulatory obligations.
Legal Basis
The processing of your data is based on the following legal grounds: • Legitimate interest: improving our services and business communications. • Consent: when you fill out our contact form or accept cookies. • Contractual necessity: processing data necessary for the performance of a contract or pre-contractual measures.
Data Retention
We retain your data for the following periods: • Contact data: 3 years from the last interaction. • Analytics data: 13 months maximum.
Data Sharing
CheckFile never sells your personal data to third parties. Your data may only be shared with our hosting providers located within the European Union, in strict compliance with GDPR.
Your Rights
Under GDPR, you have the following rights: • Right to access your personal data. • Right to rectify inaccurate data. • Right to erasure of your data. • Right to data portability. • Right to object to the processing of your data. To exercise these rights, contact us at privacy@checkfile.ai. You also have the right to lodge a complaint with the relevant supervisory authority (CNIL in France).
Security
We implement appropriate technical and organizational measures to protect your data: • Encryption of data in transit and at rest. • Hosting exclusively within the European Union. • Strict access controls and access logging.
Changes
This privacy policy may be updated to reflect legal developments or changes in our practices. The date of last update is indicated below. Last updated: February 2025.